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Numbering - skip a level

February 10th, 2005 - 09:39 am ET by BruceM | Report spam
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I used to have a '72 Nova. Quite a good car in a lot of ways, but as it aged
it required some customized treatment in certain situations. For instance, I
sometimes had to hop out of the car at intersections and kick the headlights
to get them working again.
Word's numbering reminds me of that car sometimes, except that it needed
special treatment right out of the box. However, I have come to a place
where I don't know where to kick it. I have inherited a numbering system.
It goes something like this:
Section 1 Blah blah blah
1.1 Blah BLAH blah blah
(a) Blah!

And so forth. I am well-acquainted with styles, and use them regularly. I
have read Shauna Kelly's piece on numbering, MVP articles, and all of that.
I have generally been successful at wrestling outline numbering into
submission, but this one has me stumped. I want to use outline numbering
because I will be adding a table of contents. I generally use my own defined
styles for outline numbering rather than modifying built-in heading styles,
and have done so here. I will call the levels L1, L2, etc. I based L1 on no
style, L2 on L1, etc. (cascading styles).
I go to L1 to define numbering for all levels. L1 numbering is formatted
with no character (sometimes it is Introduction, sometimes Section 1,
sometimes Appendix 1, and so forth). No problem there. The difficulty
arises at L2, which I would like to format as 1.1, 1.2, etc., but since L1
has no character L2 defaults to 1., 2., etc. I tried skipping Level 2
numbering and applying L2 to Level 3 numbering so that L2 will use 1.1, etc.
as the numbering character. The trouble comes when I reach the second
instance of L1 (i.e. when I get to Section 2). At that point I cannot get L2
numbering to restart, even though I have specified in the numbering dialog
that it is to restart numbering after Level 1. I have applied the L1 style
to the paragraph that begins with "Section 2", but the numbering plows ahead
with 1.3 when it should be 2.1. I link numbering levels to styles, by the
way.
Any ideas for dealing with this? Changing the numbering format is not among
my options.
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#1 Klaus Linke
February 10th, 2005 - 02:56 pm ET | Report spam
You can also set up the styles (list template) with Heading 1 numbered, and then
remove the Heading 1 numbering through VBA:

With ActiveDocument.Styles(wdStyleHeading1).ListTemplate.ListLevels(1)
.NumberFormat = ""
.NumberPosition = CentimetersToPoints(0)
.TextPosition = CentimetersToPoints(0)
.TabPosition = CentimetersToPoints(0)
End With

Since you can't do that from the user interface, it might be dangerous.
And as soon as you open the numbering dialog, the Heading 1 number re-appears.

A quick test worked, and the TOC came out fine.
But hidden numbering seems a good (and less risky) solution...

Regards,
Klaus




Stefan Blom wrote:
Are you saying that you want level one to be numbered but its
numbering should only display before level two numbers? Then you can
define numbering for level one but format it as hidden via the
Customize Outline Numbered style dialog box.

Stefan Blom


"BruceM" wrote in message
news:
> I used to have a '72 Nova. Quite a good car in a lot of ways, but
as it aged
> it required some customized treatment in certain situations. For
instance, I
> sometimes had to hop out of the car at intersections and kick the
headlights
> to get them working again.
> Word's numbering reminds me of that car sometimes, except that it
needed
> special treatment right out of the box. However, I have come to a
place
> where I don't know where to kick it. I have inherited a numbering
system.
> It goes something like this:
> Section 1 Blah blah blah
> 1.1 Blah BLAH blah blah
> (a) Blah!
>
> And so forth. I am well-acquainted with styles, and use them
regularly. I
> have read Shauna Kelly's piece on numbering, MVP articles, and all
of that.
> I have generally been successful at wrestling outline numbering into
> submission, but this one has me stumped. I want to use outline
numbering
> because I will be adding a table of contents. I generally use my
own defined
> styles for outline numbering rather than modifying built-in heading
styles,
> and have done so here. I will call the levels L1, L2, etc. I based
L1 on no
> style, L2 on L1, etc. (cascading styles).
> I go to L1 to define numbering for all levels. L1 numbering is
formatted
> with no character (sometimes it is Introduction, sometimes Section
1,
> sometimes Appendix 1, and so forth). No problem there. The
difficulty
> arises at L2, which I would like to format as 1.1, 1.2, etc., but
since L1
> has no character L2 defaults to 1., 2., etc. I tried skipping Level
2
> numbering and applying L2 to Level 3 numbering so that L2 will use
1.1, etc.
> as the numbering character. The trouble comes when I reach the
second
> instance of L1 (i.e. when I get to Section 2). At that point I
cannot get L2
> numbering to restart, even though I have specified in the numbering
dialog
> that it is to restart numbering after Level 1. I have applied the
L1 style
> to the paragraph that begins with "Section 2", but the numbering
plows ahead
> with 1.3 when it should be 2.1. I link numbering levels to styles,
by the
> way.
> Any ideas for dealing with this? Changing the numbering format is
not among
> my options.





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